MailFaces Help - Usage

Index


  Menubar Options
  Icon Buttons
  Cellphone Notify
  Group Support
  SPAM Selection
  Creating PIcons:
    Win95
    OS/2
    PiconCreate Service

Menubar Options


MailFaces Icon Buttons

The icon images that you see in the MailFaces window are really buttons and can be selected with the mouse. When selected, they will display a list of the mail messages that are represented by that image button. Each entry will show:

Each listed entry is proceeded by a selection checkbox. If the Deleted Checked Mail button is pushed, then any selected mail messages will be deleted at the server. If the button represents a KillSelect message, than this checkbutton will be automatically turned on. If the Deleted Listed Mail button is pushed, then all of the listed mail messages will be deleted at the server.
Note: The deleted mail messages can not be recovered.

You can also display the text of the mail message by pressing the Show Checked Mail button. The mail message text will be displayed in a new dialog box for the first checked mail message. If no message is checked, then the first (or only) mail messaged is displayed.

From the Display dialog, you can push the Show Headers button and have the complete set of mail headers displayed. This can be very useful in determining how to write Select statements to handle mail icon selection.


Cellphone Notification (SMS Support)

In addition to displaying a custom icon for Email, you can have Mailfaces send a message to your cellphone when Email arrives from people that you have selected. This message will contain the Subject of the Email, who it is from and as much text as will fit in the constraints of the Short Message Service (usually 160 characters). To enable the service, you have to do the following:

I use the Cingular service. They do not currently charge for messsages sent to my cell phone using the EMail service. Note that other cellular companies may charge for each SMS message that is sent. Check with your service provider. Also, I do not know if all cellular providers provide an email interface for sending SMS messages. Feedback on cellular providers other than Cingular is very welcome.

You can select specific users or groups for this option. You can also use the following statement to send an SMS message when the subject line starts with the characters "SMS". Since no Icon is specified, it will continue searching the Select statements for an icon specification.

   
 Select subject RE "^SMS"  SMS 

Copy or Move EMail to different EMail Server.

There is also an option to copy or move your EMail messages to a different server. There is also an SMSCopy option that will only do the copy operation if the SMS option on the menubar has been enabled.

There are numerous reasons why you might want to use copy or move.

To specifiy that you want to copy or move an email, add a move or copy operand to the appropriate Select statement. The move or copy address can be selected with the DefaultCopyAddress or DefaultMoveAddress statements or can be specified as parameters on the move or copy operands.
 
  DefaultCopyAddress  "jack@hotmail.com" 
  DefaultMoveAddress  "jackSpam@yahoo.com"
  Select from "jill@hotmail.com" copy  
  KillSelect subject "FREE" move 
  Select subject RE "^SMS" smscopy  "copy(jackpda@palm.com)"
  

Group Support

Often you would like to specify a group of colleagues or friends that would share a unique icon or get cellphone notification. However it is tedious to make a select statement for each one. Also, you often already have these people in the address book that you use for your particular email client. So MailFaces lets you export your address book or some part of it into a file and it will then use this file to specify Icon selections and/or cellphone notification. Because there are a variety of email clients and each usually has its own special format, Mailfaces cannot directly read the address book. But most clients support a way to export the contents of the address book in to various formats. One of these formats is usually comma separated values (CSV). You can export your address book into a CSV formatted file or for clients that don't provide an export service, see http://www.interguru.com/ for an online service that will convert various address books to CSV format.

You then use the Group statement to specify the group name and file location of the CSV file. This group name can then be used in a Select statement.
For example:

  Group  friends  "c:\\mailfaces\\friends.csv"
  Group  dept "c:\\mailfaces\\dept.csv"
  Select group friends "file:./images/friends.gif"
  Select group dept "file:./images/work.gif"  SMS

If you use Eudora as your mail client, you can use its address list directly.

  Group  family  "c:\\eudoradirectory\\Nickname\\family.txt"  
  Select group family "file:./images/friends.gif"  
where "eudoradirectory" is the directory where Eudora is installed or where "eudora.ini" is found.

SPAM Selection

Mailfaces can be an effective tool for filtering SPAM Email so that it can be easily or automatically deleted. The KillSelect statement can be used to group all email that matches certain criteria to be grouped under a special Icon or automatically deleted. My recomendation is to group it under the special SPAM icon and then periodically click on the SPAM icon, quickly scan the list of selected mail, unselect any email that is really not SPAM and then use the option of deleting all selected mail.

The following are some suggestions for selecting SPAM.